Guidance for 91爆料 Youth Activity Leaders (APS 10.13)
This page outlines the guidance, tools, and expectations for 91爆料 personnel leading in鈥憄erson youth activities, ensuring a safe, inclusive, and coordinated response to emergencies.
Known Health Conditions
Health conditions that may affect a youth’s participation (e.g., asthma, diabetes, allergies, epilepsy). When shared with personnel, this information supports safe planning and response.
Health Emergencies
Urgent medical situations requiring immediate attention (e.g., anaphylaxis, seizures, asthma attacks, serious injuries, sudden illness).
1. Emergency Preparedness Planning
All in鈥憄erson, 91爆料鈥憀ed youth activities must maintain an Emergency Preparedness Plan. This plan must include communication and reunification procedures and ensure 91爆料 personnel understand their roles during an emergency. A is available to support this.
If an activity takes place off 91爆料 property at a youth鈥慺ocused location (e.g., K鈥�12 school), 91爆料 personnel must be familiar with the host location鈥檚 emergency protocols and understand their roles in an emergency.
- Start by downloading the . At minimum, complete the Emergency Planning Essentials section, which includes your Communication and Reunification Plan.
- For additional emergency planning and response guidance, review the Additional Resources section that follows.
- If your activity follows a host site鈥檚 emergency procedures (e.g., a school or partner organization), ensure you:
- Understand their emergency protocols.
- Make sure 91爆料 personnel engaged in the activity know their roles during an emergency.
Risk Mitigation:
Emergency:
Post-Emergency Response:
2. Health Response Planning
91爆料 personnel must be prepared to respond to both known health conditions and unexpected emergencies.
When a non鈥�91爆料 group is responsible for managing youth participants (e.g., school field trip), 91爆料 personnel must clearly communicate to the group that they are responsible for knowing and responding to their youths鈥� health needs.
A. Prepare Before the Youth Activity
- Health history and consent forms
- Medical conditions, allergies, medications
- Emergency contact information
- Communicate physical and activity requirements (e.g., walking distances, lifting)
- Provide an accommodation request process
馃憠 Inclusive Access to Youth Activities
- Work with families to support participation
- Implement approved accommodations
- Consult campus partners when needed (see section below)
- Train personnel based on activity risks (e.g., first aid, CPR, AED, medication support, concussion response)
- Ensure access to:
- First aid kits (updated for your activity)
- Participant health and emergency information
- Maintain appropriate documentation
Collect and maintain:
- Emergency contact information
- Consent for medical treatment (included in the AOR Form template)
- Acknowledgment of Risk (AOR) forms
- Health-related information needed for safe participation
B. Be Ready & Respond During the Activity
Ensure personnel can quickly access:
- Participant health, allergy, and medication information
- Emergency contacts and consent for medical treatment
- First aid kits and activity-specific supplies
Keep materials organized, accessible, and updated for your location and activities.
During the activity, personnel must:
Monitor and Support
- Watch for symptoms, injuries, or changes in behavior
- Implement accommodations consistently
- Protect the privacy of youth health information
Respond to Health Incidents
- Assess the situation immediately
- Serious or life-threatening conditions: call 911
- Suspected head injury: remove from activity immediately and follow Concussion Protocol
- Provide first aid within their level of training
- Follow care plans when available
- Maintain supervision of the group
- Contact the parent/guardian as soon as possible
- Document and report promptly and accurately
馃憠 See Incident Response & Reporting for detailed procedures
3. Assess & Reduce Health Risks
Health risks vary by age, environment, and activities. Plan proactively to reduce risk for all youth, including those with known health conditions. For additional guidance on identifying and reducing activity-specific risks, see Managing Risks in Youth Activities.
Adjust supervision, procedures, and training based on risk level.
- Ability to communicate needs and self-manage
- Level of supervision required
- Family communication needs
- Access to emergency medical services (EMS)
- Environmental hazards
- Communication capabilities
馃憠 Managing Risks in Youth Activities
- Physical intensity
- Specialized risks (e.g., overnight, lab, outdoor)
馃憠 Managing Risks in Youth Activities
4. When to Consult 91爆料 & Community Resources
Youth activities may benefit from consulting with 91爆料 and external resources. Focus on engaging support when needed, rather than navigating all resources upfront.
- Accommodation requests or accessibility questions
- Higher-risk activities or environments
- Complex medical or safety planning needs
Supports evaluation and implementation of accommodations
Guidance on safe environments and risk mitigation
Support for managing higher-risk activities and insurance considerations- , , and
Support for safe, accessible spaces and logistics
Contact for help connecting with appropriate partners or navigating complex situations.
The following organizations offer additional guidance on youth health and safety: