SAGE for RRF Applications

is the university鈥檚 web-based system for submitting a grant application and routing it electronically for campus review and approval before it is submitted to an extramural funding source. The RRF, which is internal funding, also uses SAGE for its proposal applications.

Before you Apply

If you have not used SAGE before, check with your unit鈥檚 ASTRA administrator to be sure you have access to SAGE with the appropriate role. For technical help in completing the eGC1, check with your unit鈥檚 administrator or email sagehelp@uw.edu.

In addition, be sure to build in time for your department and school-level approvers to review and sign off on the application so that it will get to the RRF office by 5 pm on the deadline.

SAGE Steps that are Unique to the RRF

The instructions below explain how to complete the input fields applicable to RRF, when they vary from external submissions. If an eGC1 section is not listed below, please complete it in the same way you would for other grant applications.

Details (Initial Page)

  • Short Title 鈥� Please use RRF as the first three letters of your 22-character short title.
  • Sponsor Deadline 鈥� Use the RRF due date. GIM 19 rules do not apply to RRF applications.
  • Sponsor 鈥� Select 鈥淩oyalty Research Fund (RRF)鈥�; no other sponsor information is needed.
  • Does the funding originate from a different entity than the sponsor listed above (flow-through)? 鈥� Select No.
  • Additional Information for RRF Applicants 鈥� This section displays at the bottom of the Details page when RRF is chosen as the Sponsor.
  • Research Area 鈥� Select the one that best classifies the research. This might not match your departmental affiliation. Review the departmental affiliations of RRF Committee Members in each area. Your proposal has a better chance of success if it is appropriately aligned with the expertise on the committee.
  • Application for RRF Scholar 鈥� Select either Yes or No.

PI, Personnel & Organization

  • Use the 鈥淟ook Up Principal Investigator鈥� button to select the PI for this application. If the search results include more than one entry, select the organizational affiliation that corresponds to the department that will be receiving and administering the funding.
  • If there are Co-Is, add their names on this page so that their departments appear on the Approval Graph. Choose 鈥淐o-Investigator鈥� from the drop-down menu for the Role Type. For any other personnel, select “Other.”

Budget & Fiscal Compliance

  • For F1 鈥淲ill F&A costs be reimbursed at less than the federally negotiated rate for the 91爆料?鈥� 鈥� Select No.
  • For F2 鈥淲ill administrative or clerical support be included in the budget as direct costs? (see GIM 23)鈥� 鈥� Select No
  • For F3 鈥淒oes this application commit funds for cost sharing or matching?鈥� 鈥� Select No.
  • No F&A costs should be included, as RRF grants are supported with internal funds. (If confirmation of this policy is needed by your department and/or college, you may copy and paste this phrase into the Additional Information box on the Certify & Route page.)

SAGE Steps for RRF that are the Same as Other Applications

Non-Fiscal Compliance: Compliance approvals for research involving human subjects, animals, or certain environmental conditions are not required until after awards are announced, but please answer these questions accurately.

Attached Documents: Label your attachments as Draft until your application is ready to submit, then label the attachments as Final.

For detailed instructions for completing all other sections of the eGC1, see the .

Route eGC1 for Approval聽

Submit 3-4 business days in advance of the deadline to ensure that your proposal receives full consideration. RRF staff will generally not review your proposal for eligibility and completeness until it has been marked 鈥淩TS = Yes鈥� (Ready to Submit).

When your proposal has been reviewed for eligibility and completeness, RRF staff will update the eGC1 status from 鈥淚n OSP鈥� to 鈥淎pproved.鈥� Proposals submitted on the deadline might be approved or rejected a day or two later.