I am excited to share that Vincent Gonzalez has accepted the role of Director of Grant & Contract Accounting. Vince joined GCA more than 12 years ago and has steadily progressed through roles of increasing responsibility during his time at the University.

Vince is a people鈥憃riented leader who combines a collaborative, supportive leadership style with deep technical expertise in accounting and research administration鈥攅xactly the blend needed to guide a large and complex accounting office. He is a highly respected technical resource who approaches challenges with creativity and a solutions鈥慺ocused mindset, particularly in navigating the evolving landscape of research administration at the 91爆料. He has been and will continue to be an invaluable partner in Workday stabilization and improvement efforts.

We are very excited to have Vince step into this important leadership role. Please join us in congratulating him as he begins his new position as the Director of GCA.

Thank you,

Kirsten

KIRSTEN DEFRIES

The post MRAM: Congratulations Vincent Gonzalez – New Director of Grant & Contract Accounting appeared first on 91爆料 Research.

On 5/27/2026, NIH released : Reminder on Foreign Components, which includes a much greater focus on international co-authorship and reporting foreign co-authorship. On 6/1/2026, NIH posted further on what constitutes a foreign component, with specific examples related to co-authorship.

• NIH鈥檚 notice indicates that most instances of co-authorship represent a foreign component but recognizes that certain contributions are so minor that they do not constitute an actual collaboration. They also recognize that there may be instances where an NIH-funded researcher and a foreign researcher both independently work with the same domestic collaborator but only learn of this fact when a manuscript is prepared describing the work.

However, in all cases, NIH requires recipients to report foreign co-authorship to the funding Institute or Center as soon as they are aware of it to determine what steps, if any, need to be taken. PIs of awards with multiple senior investigators should ensure that all investigators are aware of these requirements.

NIH expects proper attribution of author affiliation associated with published work. When a researcher supported by an NIH grant at 91爆料 publishes a paper on that work after they move to a new institution, they should list the 91爆料 affiliation with a note indicating their current affiliation.

As stated in , NIH has increased its oversight of foreign collaborations. Award recipients are required to request prior approval from NIH before engaging in foreign collaborations, including instances when the collaborators receive no NIH funding. Progress reports should accurately acknowledge all foreign components, some of which may be reflected in co-authored papers.

Related Resources

• NIH: full definition of from the NIH Grants Policy Statement
• 91爆料 FAQ: Does work outside of the U.S. require prior approval?

Shared via all active PIs and MRAM.

The post NIH: International Co-Authors appeared first on 91爆料 Research.

• Streamlined IRB Reliance Navigation and Resources for 91爆料 Researchers
• Expiration Dates for Expedited Research
• Zipline Downtime
• Faculty Advisor Role & Responsibilities
• Diversity Plan for Clinical Trials Supplement 鈥� Example Language
• NIH Updates Definition of 鈥淚ntervention鈥� for Clinical Trial Determinations
• Adding e-Consent to Externally Reviewed Studies
• HSD Administrative Fee Change for Industry Clinical Trials

Streamlined IRB Reliance Navigation and Resources for 91爆料 Researchers

Available 5/29/2026

External and single IRB processes are often complex, and 91爆料 researchers have asked for clearer, easier to find guidance and resources to navigate the process. HSD has updated its website to improve navigation and expand support for completing reliance submissions.

What鈥檚 new for researchers?

Improved navigation for IRB reliance guidance

Information about IRB reliance processes is now centralized in a new 鈥�IRB Reliances鈥� page linked from the HSD homepage. This page brings together guidance for both:

• Studies that rely on an external (non-91爆料) IRB, and
• Studies where the 91爆料 IRB serves as the reviewing IRB for another institution (e.g., Seattle Children鈥檚 or Johns Hopkins).

This reorganization provides a clearer, more streamlined starting point for researchers.

Expanded Zipline guidance

Revised and expanded instructions are now available on the HSD website to support researchers submitting applications in Zipline. These include:

• New webpages on 鈥�Request Authorization 鈥� External IRB Reviewing鈥� and 鈥�Apply for Review 鈥� 91爆料 Reviewing for Other Institutions鈥� with step-by-step instructions for submitting in Zipline.
• A new 鈥�Zipline Application Paths鈥� page to help users determine the correct submission pathway.

These updates provide clearer direction and practical support for navigating complex reliance processes.

Thank you to the researchers who provided feedback on early designs and helped shape these improvements. If you have questions or suggestions for future enhancements, please contact hsdinfo@uw.edu.

Expiration Dates for Expedited Research

Beginning June 2026

In anticipation of future changes that will impact HSD鈥檚 IRB review system (Zipline), HSD is discontinuing the practice of approving expedited applications without an expiration date. All new expedited applications reviewed by the 91爆料 IRB on or after June 1, 2026, will be assigned an expiration date with a three year approval period, unless a shorter approval period is otherwise required by regulations or the IRB. This change will help ensure regular review of ongoing research and support accurate tracking of active studies.

Existing Studies with No Expiration – Status Inquiry Process
For studies previously approved by expedited procedures without expiration dates before June 1st, researchers will receive automated notifications from Zipline requesting submission of a Continuing Review application to confirm the study is still active and avoid study closure. These email notifications will be sent through Zipline at 60 days and 30 days prior to potential closure of the study.

As part of the continuing review process, studies will be reassessed and may require minor updates, such as alignment with current data security standards.

If no response is received by the deadline in the notice, HSD will presume that the study is inactive and administratively close the study.

Due to the large number of studies in Zipline without expiration dates, notifications will be staggered over approximately 12-18 months to help manage the volume of continuing review applications.

Questions? Contact us at hsdinfo@uw.edu.

Zipline Downtime

June 10, 2026

Zipline will be unavailable while we make some updates to the e-IRB system the evening of June 10, 2026, 6 pm to approximately 8 pm Pacific Time. Please remember to save your work and log off before this time.

Included in this patch:

• New notifications for studies with no expiration date (review the eNews article for more details)
• Updated notification to Ancillary Reviewers outlining the responsibilities of a Faculty Advisor (review the eNews article for more details)

All other updates are internal facing and should not impact researchers.

If you have any questions, please contact hsdinfo@uw.edu.

Faculty Advisor Role & Responsibilities

Update

Faculty advisor review has long been required for student and resident led research. This review must be completed and documented in Zipline before the study can be approved. What鈥檚 new is that HSD guidance and policy have been updated to be more explicit about the role and responsibilities of Faculty Advisors for student and resident-led research.

HSD has clarified that Faculty Advisors are responsible for ensuring that:

• The study design is scientifically sound and accurately described in the IRB application
• The study is conducted as approved
• Any safety and compliance events are properly reported
• Appropriate steps (e.g., closeout, transfer) are taken when a student leaves the 91爆料 and the project is finished

For all the requirements for student and resident researchers, visit HSD鈥檚 Getting Started webpage.

Diversity Plan for Clinical Trials Supplement 鈥� Example Language

New Resource

In last month鈥檚 special edition Diversity in Clinical Trials Initiative Newsletter, HSD introduced the annotated Diversity Plan for Clinical Trials Supplement, a tool designed to provide expanded guidance for completing the form.

Building on that foundation, HSD has now incorporated approvable example language for select questions into the annotated Supplement. These examples are intended to give researchers subject to the Diversity in Clinical Trials policy clearer direction and practical support in preparing their responses.

By combining the guidance and examples in a single resource, HSD hopes that this enhanced tool will help researchers to more effectively meet the requirements of the Diversity in Clinical Trials policy and reduce review turnaround time.

NIH Updates Definition of 鈥淚ntervention鈥� for Clinical Trial Determinations

No Material Change Anticipated

On March 27, 2026, NIH to align with the . The revised definition describes an intervention as 鈥渂oth physical procedures used to collect information or biospecimens (such as venipuncture) and manipulations of a participant or the participant鈥檚 environment performed for research purposes.鈥�

We do not anticipate that the revised definition will materially change which studies are considered Clinical Trials. NIH鈥檚 broader clinical trial definition and review process have not changed, and most studies are expected to receive the same determination as they would have under the previous definition.

Adding e-Consent to Externally Reviewed Studies

New Addendum

To support study teams who wish to add a new use of eConsent to already authorized studies, HSD has developed a new REQUEST External IRB Review 鈥� E-Consent Addendum. This short addendum replaces the need to revise and resubmit the external request form. Once complete, study teams should follow the Zipline instructions to create and submit a Study Update. Once HSD鈥檚 authorization to use eConsent has been granted, follow your external IRB鈥檚 requirements to obtain IRB approval. For questions contact hsdrely@uw.edu.

HSD Administrative Fee Change for Industry Clinical Trials

Update

Effective July 1, 2026, HSD鈥檚 administrative fee will be changing from $2117.78 to $2,103.36. This one-time fee only applies to industry-sponsored-and-initiated clinical trials reviewed by a non-91爆料 IRB where the contract was negotiated by 91爆料鈥檚 Office of Sponsored Programs (OSP) or Clinical Trials Office (CTO). This fee is charged because this type of research has an indirect cost rate that does not cover HSD鈥檚 costs for performing necessary administrative and regulatory oversight activities. The rate change reflects updated costs for HSD to perform these activities. It is common for universities and research institutes to charge these fees for industry research.

Applicable external authorization requests submitted in Zipline on or after the effective date will have the new rate applied.

Contact hsdrely@uw.edu if you have any questions.

The post For the Record- June 2, 2026: Reliance Web Resources, Expiration Dates for Expedited Studies, More appeared first on 91爆料 Research.

Topics included:

• Message from GCA
• Updates and Important Reminders
  • New GCA Director
  • Identifying Existing Related Award Lines in SAGE
  • Update on Program Income Clean-Up Project
• Aged Invoice Follow-Up

Review for details.

The post MRAM: May 2026 GCA Newsletter appeared first on 91爆料 Research.

Within a week or so following every MRAM, an email like this one typically goes out with Q&A from the session and a link to the meeting materials.

Questions by topic:

• PAFC Hot Topic
• SAGE Demo
• Other questions

Post Award Fiscal Compliance

Q: Can you share the progress to resolve the issue where SOC is applied to staff where there is retro pay? These employees have salaries below NIH salary cap.
A: A solution to the issue of erroneous salary cap charges on retro pay for non-faculty staff is currently being tested in Workday. We are awaiting the results of the current testing before implementation of the solution in the Workday production environment. We will provide an update on testing and implementation at the June MRAM.

SAGE Demo

Q1: One question about the CF / offset field and it summing to the cumulative total for all periods. Usually that “offset” is actually funds that were already awarded in a previous year, so they should not be summed together with previous year’s awarded dollars. It is just the sponsor’s formal way of releasing those funds for use in the current period. Can you clarify how to use these fields?
A1: The Carryover/Offset Amount is added to the Request Amount on the MOD General Info section. The total should equal the Budget Total when the MOD is for a Supplement and Extension on an award requiring separate year accountability. Exclude the Carryover amount when entering the Modified Sponsor Total for all Spending Periods (see instruction text below the Modified Sponsor Total field for guidance).

Q2: If the sponsor only funded 1/3 installment out of the actual proposed year 2. How do you do the MOD for period 2?
A2: Connect a budget for period 2 to a MOD Supplement + Extension that includes the 1/3 installment amount. Additional supplement MODs for other installments can be submitted in future.

Q3: Wouldn’t separate year accounting mean new grant worktags?
A3: Yes, this would require renewal award lines if separate year accountability was required. This would qualify for the integration into Workday.

Q4: Is there a way to see the grant security hierarchy in the MOD itself when assigning these Grant Worktags?
A4: On the MOD Budget & Award Lines section, expand a Worksheet/Award Line to see the Award Details section that includes display of the Security Grant Hierarchy from SAGE Budget.

Q5: What do you select if the award line is new as part of the supplement? Leave the Grant Worktag selection blank?
A5: Yes, to set up a new award line on an award, leave the Related Grant worktag blank for that worksheet/award line on the MOD Budget & Award Lines section.

Q6: Some awards require us to track carry forward as a separate line. Would we include it in the way you demo’ed or would that be another submission?
A6: You can include the carryover as a separate worksheet/award line on the MOD Supplement + Extension. Add a separate worksheet for Carryover to the SAGE Budget. Enter the Carryover amount in the field on General Information and the Request Amount the separate field.

Q7: The NOA for the new period comes before the NOA releasing the carryforward – so is this example just for carryforward approval?
A7: Yes, if we did not receive the official release of the carryover, then there would be no SAGE budget worksheet to add with the approved carryover.

Q8: Did I hear correctly that there will be some situations where the budget total and the request amount not match? If I did hear that, what situations would this be the case?
A8: An award with one multi-year period that has a MOD request to add Supplement funding would be an example where the Request Amount doesn’t match the Budget Total.

Q9: What spend categories do those carryover funds go to? Or do they just automatically stay in the same place from the previous year?
A9: When a sponsor approves carryover, the total amount may need to be distributed across multiple grants/award lines鈥攏ot just one. Because of this, department contacts should carefully review their award, decide how the approved carryover or offset should be allocated across the appropriate grants/award lines, and then update their SAGE Budget worksheets to ensure those balances are accurately reflected.

Q10: Will the ORIS training reflect this process to complete a MOD?
A10: The SAGE Awards & MODs class has been updated with these changes that were demonstrated. Training materials (documentation, job aids, etc.) have also been updated.

Q11: Do we anticipate this added detail in MODs will decrease the processing time of MODs?
A11: Yes, eventually, this update will result in a decrease in processing time for SAGE MODs. The updated MOD form supports an integration between SAGE and Workday, reducing the need for GCA to manually enter the award information into Workday.

Q12: What if an ADV budget is not available until after the MOD is submitted? I thought edits could not be made after the MOD was submitted?
A12: GCA will be able to edit the Related Grant worktag while reviewing the MOD request. If GCA sees an Advance Spend award line in Workday, they will select it as the Grant worktag on the MOD which will allow an integration to update the existing GR#.

Q13: Will SAGE accept a MOD with the same award period name as an existing award period if the MOD is for a supplement to an existing year?
A13: Yes. Having the correct period name is always beneficial to GCA.

Q14: If automatic carryover is allowed, the new year increment NOA would make no mention of the last year’s carryover balance. Do we still need to fill in the carryover amount in the MOD?
A14: No, for awards with automatic carryover, you don鈥檛 need to request anything from GCA. GCA will transfer the unspent balance as part of the final financial report/final sponsor invoice/closeout process. For more information, visit .

Q15: it seems like there should be a connected budget to a worksheet regardless of whether we are connecting it to a previous year (in which case a new line is to be created) OR we are connecting it to the current pre-spend year (in which case we are adding money to that existing line). Will it be easy for GCA to distinguish the difference?
A15: It depends on the request. If it is a supplement, it will be connected to the existing GR award line. If it is intended for a renewal award line (separate year accountability required) then a new award line with that SAGE budget worksheet (if funds are to be added) will be required.

Q16: Who would be best to contact if we have questions about entering carryforward?
A16: If the question about carryforward pertains to entering information into SAGE Budget worksheet, contact sagehelp@uw.edu. If the question pertains to entering carryforward information into Workday, Grant & Contract Accounting can assist either via or at gcahelp@uw.edu.

Q17: If you are doing a MOD for a supplement to an existing year, should the budget include only the supplement or the whole amount for the year?
A17: The budget should include the whole amount for the year.

Other questions

Q: For reports in Workday: For selecting Time Period – Last 36 periods ends 6/30/26. Will Last 48 Periods (or 60 Periods)be added by or before July 1?
A: This question should be directed to the 91爆料 DATAGroup. Refer to the for ways to contact them.

The post MRAM: May 2026 Q&A appeared first on 91爆料 Research.

The newly authorized programs have more stringent foreign risk assessment and disclosure requirements for the small business concern. Some of these include:

• Research security reviews that require federal agencies to assess national security risks and prohibit awards to small businesses with certain foreign ties or other identified security concerns.
• Due diligence requirements around cybersecurity practices, patent analysis, employee background checks, and risks related to foreign countries of concern etc.

These new requirements are similar to what the 91爆料 undergoes when we receive federal funding. Make sure you build in enough time to address these requirements for SBIR/STTR proposals.

These new requirements also apply to existing awards.

91爆料 Approved SBIR/STTR Agreement Templates

The 91爆料 has SBIR/STTR agreement templates. Using our standard templates can streamline the agreement process.

Please include a comment in your eGC1 or Award Setup Request in SAGE indicating you would like to use the 91爆料鈥檚 standard templates for the SBIR/STTR programs.

New Startup Commercializing 91爆料 Innovations?

Interested in applying to SBIR/STTR to help launch a new startup to commercialize a 91爆料 innovation? Learn more at .

Sent to all active PIs and MRAM.

The post 91爆料 SBIR/STTR Update appeared first on 91爆料 Research.

The post Proposal Reminders & Tips appeared first on 91爆料 Research.

MOD Request Changes Demo and Q&A Session

As part of the May 14 MRAM, Grant & Contract Accounting (GCA) and the Office of Research Information Services (ORIS) will demo Modification Request changes in SAGE, including how to enter an accurate carryover/offset amount, select a related grant worktag, and name SAGE Budget periods.

A subscription to the is required to join the demo.

Grant Runner eGC1

Common Forms Validation Updates

Grant Runner users will no longer see validation warnings related to the Biographical Sketch or Current and Pending (Other) Support attachments when the correct form versions are generated from SciENcv and certified. If users use an incorrect form, the warning will still be shown. Using the incorrect form will soon generate an error barring application submission.

For more details from NIH on the Common Forms requirement, see .

Fix: Updating Grant Runner Forms Attachments

Users can now update attachments on previously routed applications by uploading a file with the same name as the prior attachment. This replaces the previous workaround; users can now update a Grant Runner form attachment without renaming the file before upload.

SAGE-to-Workday Integrations

Integration to Workday for Supplement/Extension Modification (MOD) Types

To expedite processing by eliminating manual entry for GCA staff, a new integration between SAGE and Workday has been implemented. This integration will target supplement/extension modifications, where new award lines are required to be set up due to 鈥渟eparate year accountability鈥� sponsor terms.

Savings will be most significant for large budgets with many award lines. The following additional modification changes enable this new integration and also help reduce returns with the added clarity provided to OSP and GCA.

Award Modification Request

To enable the SAGE-to-Workday integration, new fields have been added to Modification Requests. The updates include:

• Carryforward/Offset Amount
• Related Grant Worktag Selection
• Integration Options Selection (GCA only)
• Help text and guidance
• Expanded validations to support the new fields

New Field: Carryover/Offset Amount and Combined Totals

When a modification includes carryover or offset funds approved by the sponsor and shown on the Notice of Award (NoA), the Modification Request now has a dedicated field to track this carryover/offset amount. There will also be a system-calculated total of the Request Amount鈥攏ew funding plus Carryover/Offset鈥攖o assist in reconciling amounts to the NoA.

The connected SAGE budget鈥檚 total will need to match the Request Amount and Carryover/Offset Total; otherwise, an error will be generated when attempting to route the MOD.

Note that this new field should not be used for automatic carryforward. It is only used when approved by the sponsor as part of the NoA.

When the NoA includes carryover/offset, MOD preparers will need to take the following steps:

• In the SAGE Budget that will be connected to the Modification Request鈥�
  • Include the carryover/offset amount in the supplement/extension period.
• In the Modification Request鈥�
  • Select the carryover subcategory.
  • Enter the carryover/offset amount in the new carryover/offset field.

New Field: Related Grant Worktag for a Modification Budget

When a modification includes funding, on the Budget & Award Lines page users will select which related Grant Worktag from the Workday award is associated with the budget worksheets shown on the modification. This will communicate more clearly to GCA which current award line is related to the budget worksheet.

Select the Add Grant Worktag link to view the right side-panel grant selection.
Select the Related Grant Worktag box, and existing grants will display. Either scroll and select from the list, or type in part of the grant number then select the grant.
After selecting the related worktag, click the X in the upper right to close the side panel, or click the Back link to display the Workday Award Details panel.
Once the grant has been selected, it displays on the main worksheet row. An Edit Grant Worktag link allows users to change the selected grant as needed.

GCA will review grant worktag selections and have the ability to update incorrect selections.

Integration Options Selection (SAGE Central, GCA Only)

When a supplement extension with separate year accountability modification is routed, GCA will have the option of integrating the modification to Workday, saving significant manual entry time.

GCA will confirm if a new award line should be set up鈥搊r, in cases where a renewal advance exists, GCA will have an option to update the existing award line established with the advance.

More On-Screen Help Text and Guidance Added

On-screen text and required field markers will guide SAGE users through data entry and link to helpful resources.

Expanded Validations

With the new changes to the Modification Request, validations have been expanded to help guide users through new field requirements. Below is a summary of the new validations and requirements that will display as data is entered or on the Review and Submit page.

For any MOD with a connected budget:

• The standard required SAGE Budget fields must be completed (cost center, grant security hierarchy, SPA type, PI).

When the Carryover subcategory is selected:

• The carryover/offset amount on the General Information page is required and must be a non-zero amount.

When the Supplement subcategory is selected:

• The Request Amount on the General Information page is required and must be greater than $0.
• The modified sponsor total for all spending periods on the General Information page is required and cannot be a negative amount.
• The award line/budget period start and end dates on the General Information page are required.

When the Supplement & Extension subcategories are selected, for an award with separate year accountability required:

• The SAGE Budget total must match the Request Amount + Carryover/offset amount on the General Information page.
• The award line/budget period start and end dates on the General Information page must align with the period dates in SAGE Budget for selected periods on the MOD.
• The period name in the SAGE Budget cannot match an existing Workday period name. In this case, the MOD should be setting up new periods only.

Advance Request

Loading Status Message Displays During Advance Creation

When creating a new Advance Request, a notification now displays 鈥淐reating an Advance鈥� and a loading status after selecting the button. Users will no longer be able to double-click and mistakenly create two advances.

Updated Documentation

The following SAGE Suite documentation pages have been updated as part of this release:

• MOD Budget & Award Lines
• MOD Review & Submit
• MOD General Information

Reminders & How to Get Help

We previously sent out guidance on best practices for naming MOD budget periods; please review naming budget periods guidance to ensure quicker processing of your awards and reduce returns.

If you have any questions or encounter issues, please reach out to sagehelp@uw.edu. You may also if you would prefer to screenshare while working directly with a SAGE expert.

The post May 12, 2026 SAGE Release Notes appeared first on 91爆料 Research.

罢丑别听Spring 2026 Horizons newsletter is now online, featuring a message from the Vice Provost, research administration updates, news from the OR and our partners, and learning opportunities.

Previous issues of Horizons can be found聽here.

The post Horizons Newsletter – Spring 2026 appeared first on 91爆料 Research.

• Expiration Dates for Expedited Research
• HSD to Begin Charging Fees for Single IRB Review
• Advarra and WCG Move to New Online Submission Platforms

Expiration Dates for Expedited Research

Beginning June 2026

In anticipation of future changes that will impact HSD鈥檚 IRB review system (Zipline) HSD is discontinuing聽the practice of approving new expedited聽applications with no expiration dates聽and will be implementing a status inquiry process for existing approved expedited applications to confirm if the study is still active or should be closed. Studies that are still active will be required to submit for continuing review in Zipline and assigned an expiration date.

Status Inquiry Process
For studies that have already been approved by expedited procedures and have no expiration dates, researchers will receive automated notifications from Zipline requesting submission of a Continuing Review application聽to confirm the study is still active and avoid study closure. These email notifications will be sent through Zipline at 60 days and 30 days prior to the administrative closure of the study.

If no response is received by the deadline in the notice, HSD will presume that the study is inactive and administratively close the study.

Due to the high number of studies in the Zipline system that have no expiration dates, the notification process will be staggered over approximately 12-18 months to help HSD manage the potential volume of continuing review applications.

Expiration Dates for Expedited Applications
All studies will be assigned an expiration date with a three year approval period, unless a shorter approval period is otherwise required by regulations or justified by the IRB.

This change will help ensure regular review of ongoing research activity and support accurate tracking of active studies.

Questions. Contact us at hsdinfo@uw.edu

HSD to Begin Charging Fees for Single IRB Review

Effective July 1, 2026

Beginning July 1st, 2026, HSD will begin charging fees when the 91爆料 IRB reviews on behalf of non-91爆料 organizations for non-exempt research. There is no fee for the 91爆料 site(s).

Rationale
91爆料鈥檚 negotiated indirect rates do not cover the additional 91爆料 IRB review effort for non-91爆料 relying sites. In acknowledgement of this, funding agencies, such as NIH, typically allow these costs to be charged as direct costs to an award. Many peer institutions already charge for single IRB review services. HSD is now implementing a similar fee and fee structure.

The fees
For the review of each non-91爆料 relying institution, HSD will charge:

HSD will 苍辞迟听charge a fee for the review of the overall study protocol and the involvement of 91爆料 in the research, including modifications, continuing review, and reports of new information for the overall study protocol. The costs for these activities are already typically covered by 91爆料鈥檚 indirect rates.

In line with the expectations of federal funding agencies, HSD will charge the same fee regardless of funding (e.g., federal, industry, foundation).

Exceptions

• Studies submitted in Zipline prior to July 1st, 2026, unless a significant number of non-91爆料 relying sites is added as part of a modification (e.g., new funding means that new sites will be added to an existing application instead of a new application being submitted). HSD will assess these on a case-by-case basis.
• Studies for which the PI has consulted with HSD and HSD has already issued a letter of support indicating that fees will not be charged. Researchers are reminded that HSD鈥檚 policy is that it cannot commit to serving as the single IRB for research for which it has not been consulted.
• Review of non-91爆料 sites who are existing cooperative agreement partners (i.e., Fred Hutch and Seattle Children鈥檚). Due to the pre-established terms of these agreements, the 91爆料 IRBs additional effort is much more limited than for other organizations.

Letter of Support Process and Additional Resources
To assist with budget preparation prior to submission of proposals to sponsors, HSD will provide an estimate of fees as part of its letter of support process. HSD strongly suggests that research teams seek HSD鈥檚 letter of support early in the proposal preparation process.

Associated Policy Changes
HSD will no longer limit single IRB services to federally funded or supported research. All investigator-initiated research, regardless of funding, may seek out single IRB services from the 91爆料 IRB. All studies receiving single IRB services will be charged the same fees, regardless of funding.

No other changes to the circumstances under which 91爆料 will serve as the single IRB聽are being made at this time. Studies must be investigator-initiated, non-exempt, within 91爆料鈥檚 expertise and capacity, and 91爆料 must be engaged in the research. HSD leadership will assess over the course of the next year whether this fee structure will allow additional capacity and expertise.

HSD will publish additional guidance on this topic in the near future. For questions, contact hsdrely@uw.edu.

Advarra and WCG Move to New Online Submission Platforms

No Major Impact to HSD Processes

Both WCG and Advarra are in the process of switching to new online submission platforms. 91爆料 relies on WCG and Advarra for most industry-initiated studies and a small number of other studies. HSD is currently working with Advarra and WCG to understand the transition. At this time, there should be no impact to HSD鈥檚 processes as a result of the transition.

WCG
All applications will be migrated by WCG from Connexus to their new system, eReview Manager, on a rolling basis until the full transition is complete on approximately June 30th. Study teams will receive notification from WCG as each study is selected to migrate. After migration, study teams should manage the application in eReview Manager. For studies that have not yet been migrated, study teams should continue to use Connexus.

WCG is offering several live online 聽for the new system. For questions, contact WCG at clientcare@wcgclinical.com.

Advarra
All submissions for active protocols will be migrated by Advarra to their next generation of CIRBI platform. A small number of 91爆料 site submissions are part of the early adopter phase and are currently being migrated. All other 91爆料 site submissions will migrate during general adoption which is anticipated to take place sometime this summer or fall. Study teams associated with early adopter studies will receive an email from Advarra with registration information and additional resources. For studies that have not yet been migrated, study teams should continue to use the current CIRBI system.

Advarra will provide additional updates to study teams via email with more defined timelines for general adoption before it begins. Advarra plans to offer several resources to study teams including webinar demonstrations, and automatic registration for eLearning modules for the new platform. Study teams currently using Advarra services will receive an email from Advarra (notifications@learnupon.com) when they are automatically enrolled in the trainings.

A self-directed 聽of the new system is available for all users now. For questions, contact Advarra at support-CIRBI@advarra.com.

The post For the Record- May 5 ,2026: Expedited Study Expiration Dates, Fee for Single IRB Review appeared first on 91爆料 Research.